Skype for Business Online gives you a powerful collaboration platform.
By scheduling Skype for Business Online meetings with your BT MeetMe details, you can hold a conference call with people who use Skype for Business Online as well as those who don't.
You can use it to work with colleagues in other areas of your company, or people away from their computers. You can also use it to join meetings from a regular phone network or mobile phone.
It's best to use BT MeetMe when you:
You can schedule your conference through Outlook using BT MeetMe with Skype for Business Online.
Fill out the invitation as you normally would. You'll see that your BT MeetMe audio details are automatically inserted into your calendar invite.
Skype for Business Online offers the easiest way to start or join a conference. Both the chairperson and participants can use any of these methods to join.
You have four ways to join:
When your Outlook meeting reminder pops up, click 'Join Online'.
Click 'Join Skype Meeting' in the ribbon.
Click 'Join Skype Meeting' link in the body of the invitation.
Use the toll-free, toll and local dial-in numbers in the invitation.
Next, you need to select how to join the audio part of your conference. This screen will display for participants too.
Your options are:
Select if you have a good quality PC headset with microphone.
If you want the conference to call you on your regular or mobile phone, you can select an existing number for yourself or add a new one.
Select if you only want to watch the web conference or online meeting, or if you've already dialled in manually.
In the Skype for Business Online window, the conference can begin when the chairperson's name shows under 'Presenters'.
As participants join, they will show up under 'Attendees'.
If a participant dials directly into the conference using one of the BT MeetMe dial-in numbers, that person's phone number will display under 'Attendees'.
It's best practice to include your BT MeetMe details in your invitation since you don't always know how participants will join.
Join the conference by phone with your BT MeetMe details when you:
This applies to both chairpersons and participants.
You can still join the web portion of the conference.
To start a Skype with MeetMe conference, someone needs to join as “Presenter” in Skype so MeetMe and Skype participants can hear each other. This person does not have to be the chairperson of the MeetMe conference.
During your conference, you can dial out to participants to make it easier for them to join.
From your Skype for Business Online conference window:
You'll see a new window titled 'Invite by Name or Phone Number'.
If you don't have complete information, you may have to enter their phone number - including the country code.
You can easily access the meeting dial-in numbers and participant passcode from the Skype for Business Online meeting window through the 'More Options' icon in the bottom right corner and selecting "Meeting Entry Info".
You can eject someone from your conference by selecting that contact, right-clicking and choosing 'Remove' from the menu.
You can change an individual's role by right-clicking on a participant, and selecting 'Make a Presenter' or 'Make an Attendee'.
Anyone who dials in using a BT MeetMe number will automatically have their line open (unmute).
They can change this to mute/unmute their own line by pressing *6.
The chairperson/presenter can mute any person's line on Skype for Business Online and on MeetMe at any time.
With these features, you can manage everyone in your conference with a few clicks.
To view the 'Participant Actions', click on the people icon to access the panel, then click on 'ACTIONS'.
Use this feature when you need to present and mute all lines except your own. It's a good way to improve sound quality and remove distracting background noise.
Use this feature if you need to take presenter rights away from everyone except yourself, the chairperson.
You can find this feature by clicking 'Invite More People' button. See Dialing out to participants for more information.
You can email your meeting details to any missing participants.
You have two ways to end your meeting:
This will disconnect your line from the conference.
It will disconnect everyone from Skype for Business Online and the BT MeetMe conference.
You can change your security settings through the Skype Meeting Options panel by clicking on the 'More Options' icon in the bottom right corner.
Lobby is a virtual meeting room where participants can wait until the chairperson has started the conference.
The lobby puts callers on hold until the chairperson or organiser joins the audio conference. The organiser can join through BT MeetMe or Skype for Business Online.
You can set who has permission to present on the screen share for this meeting. These are your options.
You can set who can annotate the PowerPoint presentation while meeting. These are your options.
You can set who can browse your presentation without affecting what everyone else is seeing. These are your options.
Learn the habits and methods of effective conference leaders for the most successful conference calls.
This can lead to fraudulent use.
Last minute calls mean poor participation from your audience.
Make sure your participants have all the meeting materials they need before they join the conference.
Introduce yourself, outline the agenda and provide the ground rules for your conference i.e. "This call will be interactive, please ask questions at any time," or "A question and answer session will follow immediately after the presentation".
If using Skype for Business Online, click on the phone icon next to your name to mute/unmute yourself. If your phone does not have a mute button, press *6 to mute your line and *6 again to unmute. If you join a conference call from a mobile phone, please mute your phone to eliminate distracting noise and static. Press *6 to mute your mobile phone and *6 again to unmute your phone.
However, if necessary, be sure to use the mute button when not speaking. Sometimes using a speakerphone can diminish the sound quality of your conference call.
While on a BT MeetMe call as a chairperson, get better sound quality by muting your participants' lines. In Skype for Business Online, click Mute Audience. If you're on your phone, press *5. This feature activates 'presentation mode'. Press *5 again to deactivate 'presentation mode'.
This creates a condition called 'cross-talk' that degrades the quality of all connected conference calls.
This is particularly important when delivering complicated material.
Anyone experiencing technical difficulties or sound quality issues should press *0 for assistance and a conferencing coordinator will address their issues without interrupting your call.