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Schedule a BT Managed Event
audio conference

For the most efficient scheduling and conference planning process, call the BT Conferencing Help Desk

Before you call to schedule, please have the following information ready:

Your contact information

  • First and last name
  • Mailing address
  • Phone number
  • Email address

Speaker details

  • Company name
  • First and last name
  • Mailing address
  • Phone number
  • Email address
  • Time zone

Meeting details

  • Topic
  • Meeting date
  • Meeting time and time zone
  • Duration of meeting
  • Number of participants

Popular features

  • Lecture Q&A
  • Interactive

  • Special Instructions
    Subconference: The conference can be subdivided into smaller groups to facilitate detailed discussions before, during, or after the Event Call.
    Communications Link: A client services representative can call the chairperson or speaker on a separate line to provide support and information throughout the BT Event Call.
    Global Access Numbers: Participants who are joining the call from outside North America can attend the conference using local in-country or international toll-free dial-in numbers. Please be prepared to indicate the countries where participants will be calling from.
    Voting/Polling: Pre-arranged multiple choice questions to which participants signal with touch tones.
    BT Vantage Point: A web-based interface allowing the chairperson to view and control many elements of the event call.
    Restricted Access List: Access to the BT Event Call can be restricted to a list of attendees.

  • Replay
    Available from [date] to [date]: Date and/or time when the recording will be available.
    Available for: How long the replay will be available.
    Access Code: Required for listening to the recording of the conference.
    Toll Number: Number to call to listen to replay.
    Toll Free Number: The toll free number to call to listen to replay.
    Participant List Requested: To obtain a list of participants that accessed the replay.

  • Recording Media. Your Event Call can be recorded. The recording can be distributed in four different ways:
    Digital: Mailed CD (WAV, MP3, WMP), Emailed (WMA)
    Tape: Cassette of conference.
    Transcription: Typed transcript of your conference sent via regular mail, email, or fax.

  • Translation: We can translate your conference into another language
  • Participant List
  • Web Conferencing

* Additional charges may apply for these features. Review your confirmation email.

After scheduling, you will be sent a confirmation email. If you have any questions, need to make modifications, or cancel, please contact the Help Desk and we'll be happy to help you.